![]() “Limiting this to 19 minutes,” he says, “keeps you focused and ensures you don’t spend all your time prioritizing instead of doing.” First, add any meetings or calls on your calendar that day to Today with a precursor (M) for meetings and (C) for calls, along with the time. ![]() Ryan Carson recommends taking 19 minutes to start every day organizing your to-dos. You can also grab and drag the screen in any direction you choose.Ħ) The one essential habit you must form for this-or any other task management system- to work is to perform a review of your tasks board each morning. If your lists span beyond the edge of your screen, you can simply hover on the screen’s edge and watch the board traverse in that direction, allowing you to place the card in the list of your choosing. Simply click and drag the card with the task you’d like to prioritize and move it to the appropriate list. Preferring the GTD approach, I keep it simple and trust my daily prioritization ritual.ĥ) After adding a bunch of new tasks, it’s time to prioritize each one by placing it in the appropriate list. Here you can give the task a longer description, create a checklist within the task, attach a file or give it a due date. Once the task is added, a host of new options can be seen by clicking on the card itself. Before you even hit the green “Add” button, hit the drop down in the bottom right corner and that will give you the option to add a label. Click “Add a card…” at the bottom of the appropriate list and type a brief description describing the task to be performed. If you’re importing tasks from another system or just want to do a brain dump, add all of your tasks to Incoming and then decide where to put them later. Now, each time you add a new task, you can color code it with an appropriate label.Ĥ) Add tasks. ![]() Now, click on your first prioritization category listed you’ll see an option to “Edit Labels.” I recommend making each of your Big Rocks a specific color, and clicking “Change Label Titles” will allow you to give each color a name corresponding with your Big Rocks. Mine are Spiritual, Family, Health, Writing/Speaking, Business and Personal. As you might guess, “This Week” houses the tasks I hope to accomplish this week “Later,” those tasks I’d like to get to eventually but are not yet urgent “Waiting On,” that which I’ve accomplished but requires action on another’s part and “Done,” a list of the tasks I’ve accomplished that day.ģ) Whether you call it Big Rocks or Big Picture (Carson) or Most Important (Babauta), create a list under that heading with your biggest priorities in life. Next is “Today,” the list of items that I hope to accomplish today, followed by “Incoming,” new tasks that have yet to be prioritized. My first list on the left is called “Big Rocks”-the priorities in life that I want to consume the majority of my time. My lists are a conglomeration of what I’ve learned from Covey’s 7 Habits and Allen’s GTD.
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